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SPACE ASSIGNMENT

Management reserves the right to make final space assignment after the acceptance of the application, should it be necessary in the best interest of the Exhibition.

PAYMENT

Applications for space must be accompanied by full payment per table booked. Full payment must be made immediately in order to secure space in the show. Exhibitors failing to pay by due date forfeit their right to exhibit and lose their deposit.

CANCELLATION

In the event that an Exhibitor cancels in writing from the show, the following conditions shall apply:
i) Should you need to cancel your booth space up to 1 month before the event, a refund of $500 per confirmed booth will be issued. ii) Refunds will not be granted for any booth space cancelled 1-month or less before each Expo date.
iii) Show Management reserves the right to cancel space should payment not be received from the Exhibitor within prescribed time limits.
iv) If the Show Management is prevented from holding the Show or cannot permit an Exhibitor to occupy the Exhibitors rented space due to circumstances beyond management’s control including, but not limited to, strike, re, health related issues, civil disobedience, inclement weather, lockout, bankruptcy, Acts of God, facility unavailability for whatsoever cause: Show Management will refund to the exhibitor the amount of rental paid by him, less a proportionate share in relation to the other exhibition space, of the total Show expenses incurred by Show Management to that date, and Show Management shall have no further liability to the Exhibitor.

NOTE: All cancellations must be made in writing and will take effect upon date of receipt at the Show Manager’s offices.

ADMINISTRATIVE FEES

Any exhibit fees paid that are changed back or where the financial transaction is cancelled by the bank or credit card will be subject to a minimum administrative fee of $50CAD or the cost of the chargeback, whichever fee is greater. Wire transfers only if all associated wire transfer fees are accepted by the sender. Should transfer fees be billed back, the exhibitor will be billed a $50CAD administrative fee, plus the cost of the transfer.

LOSS OR DAMAGE

Exhibitor will be liable for and will indemnify and hold harmless management from any loss or damages whatsoever occurring to or suffered by any person or company including, without limiting the generality of the foregoing, Exhibitor, other Exhibitors, management contractors, the owner of the building and their respective agents, servants, and employees and members of the public attending the show either (a) on the said space or (b) elsewhere during show set-up, take down or during actual show hours or anytime on the premises. Neither the facility owners nor the Show Management will be responsible for loss or damage to persons’ exhibits or decorations by re, accident, theft, or any other cause while in the exhibition buildings or during transport to a show, between shows or returning from a show.

INSURANCE/COMPLIANCE

Exhibitor is required to submit certificate of insurance prior to show naming Annex Business Media as additional insured. The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, Provincial and Federal governing bodies concerning re, safety, health together with the rules and regulations of the operators and/or owners of the property wherein the Show is held.

USE OF EXHIBIT SPACE

Exhibitors shall reflect their company’s highest standard of professionalism while maintaining the table during the Show hours. The booth must be maintained by at least one company representative at all times during the Show’s operation. All demonstrations and exhibits must be concerned to the contracted table-top space of 8’x5′. In keeping with the philosophy of holding costs to a minimum, the regulation limiting exhibits to a maximum width of 8 feet wide x 5 feet deep (includes table with 2 chairs) will be enforced. Booth-type exhibits will not be allowed. Pop-up banners and signage allowed behind table with a maximum height of eight feet (8′) and maximum width of eight feet (8′). Booth takedown may not occur until the announced show closing.

What you need to know about your booth

*Booths occupy an approximately five feet (5’) by eight feet (8’) space.
*Draped/ skirted table eight feet (8’) by two feet (2’), plus two chairs.
*Materials are displayed on top of the table only.
*Pop up banners and signage allowed behind table.
*Maximum height, eight feet (8’) and maximum width, eight feet (8’).

Show management reserves the right to restrict signage for safety reasons. Due to limited space on the show floor, booth backdrops that exceed 8 ft wide will not be allowed. Equpiment or machinery requires show management approval.

SHOW MANAGEMENT

All inquiries pertaining to the Show should be directed to:
Annex Business Media,
400-111 Gordon Baker Rd,
Toronto, ON M2H 3R1
Phone: 416.510.6756 | c: 416.997.0377
Email: pburton@annexbusinessmedia.com

This application shall upon written acceptance by DEX, the Show Managers, confirm the applicant’s commitment to exhibit at any DEX Expo. Furthermore, upon acceptance of this contract, the rules and regulations that follow and the rules and regulations issue as part of the Exhibitor’s Information Kit become binding upon both parties to the agreement.